Student Induction

Modified on Wed, 21 Feb 2024 at 04:20 PM

Background

The following document introduces you to the ICT resources available at the Robert Carre Trust.

Policies

All School policies can be found under the Policies section of the Trust website. Before using the school ICT systems you must read and accept the statements contained within the ICT Acceptable Use Policy (AUP). When you login to the school network you must click to Accept the terms of the AUP. Please also read the ICT Bring Your Own Device (BYOD) policy, if you intend to bring in your own personal device.

ICT Support

ICT Support consists of the following staff based across both RCT sites:

Staff	Position	Base Site
Mr N Bowes	ICT Services Manager	CGS
Mr E Davies	Senior ICT Technician	KSHS
Mr R Laker	ICT Technician	KSHS
Mr P Dewick	ICT Technician	CGS

How to contact ICT Support

If you experience an issue with your ICT equipment, please inform a member of staff immediately. It is especially important to report any computer damage, even if you are not responsible, as it may be necessary to carry out checks to prevent injury.

NB: You can contact ICT Support from the front page of the Intranet, or you can e-mail icthelp@robertcarretrust.uk directly to submit requests.

Help Guides

Access to help guides can be linked from the homepage of the Intranet, or accessed directly on the ICT Helpdesk.

Website

External access to applications

The following resources can be accessed via the school websites (http://www.carres.uk or http://www.kshs.uk) under Students > Remote Access

E-mail
Microsoft Teams
Microsoft Office 365
School Calendar
School Files (Foldr)

Printing

You are allocated £1.00 of credits per month for your printing. Please check any documents before printing and make sure the correct output settings have been selected.

The following charges apply:

Colour	Mode	Cost Per Copy
Mono	A4 and A3	1p
Colour	A4 and A3	3p

Storage Locations

The following table outlines the common storage locations available:

Letter	Name	Description
O:\	Personal OneDrive	Only accessible by you, this is a secure area to store any files personal to you. NB: OneDrive should be the primary storage location for all your files. NB: OneDrive has a capacity of 100GB and should be used instead of Home Drive (H:) and USB Memory sticks/drives. NB: Once a file is saved to your Personal OneDrive (O:) it will enable AutoSave, which creates regular backups automatically. These backups are used to provide a version history which you can easily access through File > Info > Version History if you have made an error. This feature is only enabled once you have saved a file, it is therefore essential that you always save a file (e.g. document, spreadsheet, slide deck, etc.) before you add content to it (i.e. not after a lessons work). ICT Support is not able to restore files that haven’t been saved. Accessible via My Files (Foldr), and Microsoft 365 applications, including Microsoft OneDrive.
H:\	Home Drive	Only accessible by you, this drive can be used for storing files temporarily for use with computer applications that require local access (e.g. CAD, Adobe CC, mail merges, etc), it MUST NOT be used as your primary storage location. NB: The Home Drive (H:) space is limited to 500MB NB: Version History is not available with files saved on the Home Drive (H:), these files are only backed up twice a day (07:00 and 12:00) Accessible via My Files (Foldr).
S:\	Pupil Shared Drive	Each year group has their own folder. This can be used to temporarily share work, e.g. group work or presentations. NB: The Pupil Shared Drive shouldn’t be used as the primary storage location, students should save the original version to their Microsoft OneDrive.
Q:\	Submit Drive	Accessible by staff and students to enable electronic marking of work submitted by students to individual staff folders. Once a student has submitted their work they are unable to edit it further or delete the file. Students are unable to see each other's work. NB: The Submit Drive shouldn’t be used as the primary storage location, students should save the original version to their Microsoft OneDrive. Accessible via My Files (Foldr).
P:\	Pupil Work Drive	Accessible by staff for publishing resources for students to access. Students cannot edit files on this drive but are able to make a copy of a file to save into their own Microsoft OneDrive for editing. Accessible via My Files (Foldr), and via Microsoft SharePoint and Microsoft Teams as RCT - Files - Pupil

USB External Devices

Students should ensure they DO NOT use external storage devices (e.g. USB memory sticks) as a storage medium for their school work.

NB: External storage should only be used to transfer data from one location to another (e.g. home to school) where the use of the computer network and/or Internet is not possible.

External storage devices are easily lost, stolen and the contents corrupted. As these devices do not connect to the school’s computer network we are unable to recover any lost data.